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Business Area: Finance

Place of Work: Liverpool

Contract Type: Permanent

Hours: Full Time

The Universities Superannuation Scheme (USS) has circa 396,000 members, and over £60 billion in assets, we’re one of the largest private pension schemes in the UK and in the top 50 worldwide. Established in 1974, we’re entrusted by over 350 higher education sector employers to manage and administer the pension scheme and its investments through our two companies, Universities Superannuation Scheme Limited and USS Investment Management Limited.
Our mission
To be the pension service of choice for the higher education sector for the long-term
The role
To provide efficient, comprehensive and confidential support to the Chief Financial Officer (CFO), Chief Human Resources Officer (CHRO) and Chief Pensions Officer (CPO).  
Key responsibilities
Diary management/administration:
Diary Management and time scheduling:
Ability to resolve timing conflicts with awareness and understanding of relative seniority and importance of meetings
Maintaining an overview of the daily schedule and managing travel and timekeeping; confidence to interrupt meetings where necessary to ensure schedule is kept 
Pro-actively review forward meeting agendas with the CFO, CHRO and CPO as and when required.
Ensure documents for meetings are printed out in advance (if appropriate)
Liaising with conference organisers for engagements the CFO, CHRO and CPO attends
Organise meetings and events, as/when required, including:
- Away days
- Social events (internal and external) for Finance and Pensions departments.

Correspondence management
Dealing efficiently and confidentially with internal and external correspondence, emails and telephone calls, incoming and outgoing. Filtering and prioritising appropriate
Tracking response times on correspondence that has been delegated for action, working with the communications team to set corporate SLAs for responses, and to ensure compliance.
Creation and maintenance of filing system for electronic and paper correspondence
Checking the email inbox as agreed with each client (e.g. may just be in busy periods)

Document preparation
Creation, drafting, editing and formatting of letters, reports and presentations in Word and/or Powerpoint.  
Simple spreadsheet preparation.

Committee management
Responsibility for review of committee agendas and ensuring staff in CFO, CHRO and CPO teams are alerted to, and chased for, committee papers due from them. 
Liaising closely with the Company Secretarial team on committee paper documentation as required. 

Personnel management
Ensuring effective scheduling of regular catch-ups with Direct Reports of CFO, CHRO & CPO
Management and scheduling of appraisal processes for direct reports - CFO, CHRO & CPO 

Expense Management support
Organise travel for the CFO, CHRO & CPO including accommodation, visas, currency and itineraries. Assist and/ or advise others in Finance, HR and Pension teams where capacity allows.
Provide accurate and timely Barclaycard reconciliation and out of pocket submissions for CFO, CHRO & CPO as well as ad hoc requirements for finance and service delivery teams
Support Procurement team in PO review and other ad hoc work.

Your experience
Experience as a PA 
Discretion. Maturity to deal with confidential information on a regular basis
IT Literacy. Advanced Word and Powerpoint skills with strong written and oral communication skills. Ability to create simple budget tracking spreadsheets. Experienced user of Outlook
Ability to proof read documents

USSL is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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