Assistant Trustee / Company Secretary


Assistant Trustee / Company Secretary

Business Area: Group General Counsel

Place of Work: London or Liverpool

Contract Type: Permanent

Hours: Full Time

The Universities Superannuation Scheme (USS) has circa 396,000 members, and over £60 billion in assets, we’re one of the largest private pension schemes in the UK and in the top 50 worldwide. Established in 1974, we’re entrusted by over 350 higher education sector employers to manage and administer the pension scheme and its investments through our two companies, Universities Superannuation Scheme Limited and USS Investment Management Limited.
Our purpose
Working with Higher Education employers to build a secure financial future for our members and their families.


The role
To be part of the team managing the secretariat support to board and executive committees of the Pension Trustee Company (‘USSL’) and its FCA regulated internal investment management company (‘USSIM’), focusing on providing day-to-day governance, regulatory and statutory compliance and trustee/company secretarial services
Key responsibilities
• To act as company secretary to various committees within the USS governance framework.
• Provision of governance advice to the Group including as to governance best practice and practical guidance on reporting lines and decision-making procedures.
• Act as a representative of the Governance and Co Sec team supporting USSL and USSIM within the business and with external providers
• Act as a business partner and maintain key relationships with non-executive directors, exco members and other senior individuals within the business
• To provide comprehensive high-quality support to board and committee chairs including by leading on agenda setting, annual planners, forward planning and chair briefings for Boards and Committees
• Preparing and drafting minutes for board/committee meetings
• Attending board/committee/regulatory meetings as required and fulfilling all company/trustee secretarial responsibilities
• Organising and arranging board and committee meetings as required
• Writing papers for boards and committees as required (for example – papers regarding governance policies and best practice, director appointments/resignations/succession planning, director skills and competencies, director remuneration, effectiveness reviews and other governance projects).
• Leading, assisting and project managing governance projects (for instance assisting with the end to end director appointment and reappointment processes, best practice reviews, creation of processes, policies, handbooks to meet changing FCA / Pensions Regulator requirements, Governance sections of the Annual Accounts, investment governance documentation updates).
• Manage/assist with board/committee effectiveness reviews, director appraisal process and director training programmes and inductions.
• Assisting in the preparation of statutory accounts as required, ensuring proper process for approvals
• Assist with oversight of training offered to senior management;
• Ensuring compliance with the Companies Act, and FCA/Pensions Regulator governance-related regulatory requirements for relevant companies and directors;
• Working with the rest of the Governance and Co Sec team to maintain the USS contractual documentation library and registry
• Building and sharing best practice knowledge and working closely with both the Legal team and other USS colleagues.
• The maintenance of statutory documentation/files
Your experience
• Experience of working in a governance / trustee / company secretary-related role
• Extensive experience of minute taking.
• Extensive experience and knowledge of Microsoft office
• Experience of providing support and assistance at a senior level
USSL is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We recognise the diverse lifestyles and priorities of our employees and have reflected this in in the company’s Flexible Working Framework, which, wherever possible, supports employees to find a balance that works for them whilst ensuring we always put our members’ interests first.

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